Careers at PHA

The Pulmonary Hypertension Association (PHA) is a dynamic, fast-growing organization serving pulmonary hypertension (PH) patients, their family members and the medical community. Pulmonary hypertension, a life-threatening illness described as high blood pressure in the lungs, affects people of all ethnic backgrounds and ages. PHA provides high level medical and patient education, raises awareness of PH in the general public and medical community, advocates for legislation, supports research, and helps patients connect with others to end their isolation.

We believe that anyone whose life has been touched by this difficult illness has the right to fight back as much as they are willing and able. We also believe that PHA has an obligation to create the environment that makes such involvement possible.


Senior Manager, Meeting and Conference Planning

JOB TITLE: Senior Manager, Meeting and Conference Planning

FLSA STATUS: Exempt

SUPERVISOR’S POSITION: President and CEO

THE PULMONARY HYPERTENSION ASSOCIATION

The Pulmonary Hypertension Association is the world’s pre-eminent patient advocacy organization for those affected by or stricken with deadly pulmonary hypertension. The mission of the Pulmonary Hypertension Association (PHA) is to find ways to prevent and cure pulmonary hypertension, and to provide hope for the pulmonary hypertension community through research, support, education, advocacy and awareness. PHA is headquartered in Silver Spring, MD, with the following functional departments represented in addition to the office of the president: patient services, medical education, advocacy, meetings planning, publications, web, communications and PR, development, finance, HR, IT. The approximate current staffing is fifty two (52) FTE associates. Four satellite offices or chapters exist outside of the main office in the following locations: San Francisco, New York, Chicago, and Houston. These offices are engaged in the conduct of awareness and development activities through the conduct of cause-related special events. Each office’s staffing currently stands at an authorized level of four FTEs. The PHA envisions adding additional chapters in the near term in additional metropolitan areas.

GENERAL SUMMARY POSITION:

The Senior Manager, Meeting and Conference Planning oversees the department responsible for coordination of the logistics for both patient and medical professional focused educational events and PHA’s Board of Trustees and committee meetings. This position leads a team to coordinate the following PHA meetings:

PHA’s International PH Conference
PHA’s biennial International PH Conference brings together PH patients and caregivers with medical professionals who present information on all aspects of pulmonary hypertension – from diagnosis to treatment, and beyond. It also gives attendees opportunities to converse with others and share ideas for managing daily life with PH.

PH Professional Network Symposium
The PH Professional Network (PHPN), with support from PHA, organizes this biennial Symposia targeted toward nurses and allied health professionals working within the PH field.

PHA on the Road: PH Patients & Families Education Forum
PHA on the Road: PH Patients & Families Educations Forums are regional one-day seminars that present information on both the medical and day-to-day issues of living with PH, along with the chance for patients and caregivers to meet others facing the same challenges. They are held twice during conference years and four times during non-conference years.

Corporate Committee meetings

PHA Board of Trustees meetings

Scientific Leadership Council, PH Care Centers, and PH Professional Network Executive Committee meetings

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Management of two full time Meeting Planning Associates
  2. Conduct site selection and negotiate contracts for all of PHA’s events
  3. Create and manage event budgets, working with internal staff and external vendors
  4. Travel and transportation coordination
  5. Coordinate on-site meetings details including room sets and audiovisual; plan event menus
  6. Oversee event sleeping room block, and overflow blocks for each event.
  7. Back-up organization in the planning of other meetings and events, assisting where needed
  8. Management of Conference Committees
  9. Corporate/exhibitor coordination and management

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  1. A minimum of 3-5 years relevant professional experience; work in a project management role in a nonprofit a plus
  2. Event planning experience required; experience planning educational events a plus
  3. Experience with volunteer committee management; background with patient populations a plus
  4. Competent technology skills, including experience with Microsoft Office (Word, Excel, PowerPoint) and Raiser’s Edge
  5. Understanding of marketing and promotional principles
  6. Highly organized, goal-oriented and able to work on a deadline
  7. Outstanding written and verbal communication skills
  8. Ability to think creatively and strategically
  9. Able to manage multiple projects simultaneously
  10. Self-motivated and able to excel independently, as well as in collaborative settings
  11. Prepared to work in a fast-paced, professional office setting
  12. BA/BS required

REPORTING RELATIONSHIPS:

  1. Reports to PHA President & CEO
  2. Supervises two Meeting Planning Associates

WORKING CONDITIONS:

Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work and domestic travel.

TO APPLY
Please send a cover letter, résumé and salary expectations to Lauren Lefkowitz, Vice President, Human Resources & Training at HR@PHAssociation.org; include Senior Manager, Meeting and Conference Planning in the subject line. We look forward to hearing from you, but no phone calls please.

DISCLAIMER
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. The Pulmonary Hypertension Association is an equal opportunity employer. For more about the PHA see: http://www.phassociation.org/


Development Manager, Lone Star Chapter

GENERAL SUMMARY

This person will be an integral member of the Pulmonary Hypertension Association (PHA) Lone Star Chapter’s team based in The Woodlands, Texas. The Lone Star Chapter is raising awareness and funds in the state of Texas to fight Pulmonary Hypertension and advance the mission of PHA. The chapter has planned fun and meaningful events across the region to bring the PH community together--patients, caregivers, medical professionals, family, friends and angel families--to stand as one and battle this disease. While located in The Woodlands, the chapter oversees the entire state of Texas.

The PHA Lone Star Chapter is seeking a Development Manager to join its dynamic team in an intensive start-up environment. This position is responsible for assisting with fundraising, implementation and events administration. Fundraising events may include galas, golf tournaments, walks and other special events. The Development Manager will focus on securing new revenue and other donations as well as event planning and production. He/she will also be responsible for recruiting and managing volunteers and committees in several venues throughout the Lone Star Chapter region. Other responsibilities include managing, motivating, and working with volunteers, planning and assisting with the execution of auxiliary fundraising events, maintaining databases and budgets, and collaborating with other staff. The Development Manager will work under supervision of the Director of Development, with moderate latitude for the use of initiative and independent judgment. Other office related duties include assisting with donations; budget maintenance and monitoring; data entry and basic accounting duties; preparing handouts, meeting materials, reports and presentation materials as needed; maintaining address and committee lists, coordinating mailings related to events; and providing computer support on all MS products including Word, Publisher, Excel, and Outlook. This position will also work in database and web content management, including working with Blackbaud (Sphere), Eventbrite, and Raiser’s Edge.

This is satisfying, challenging and important work that makes a real difference in people's lives. Our mission is to find ways to prevent and cure pulmonary hypertension (PH), and to provide hope for the pulmonary hypertension community through support, education, research, advocacy and awareness. Our vision is to improve the lives of all those affected by pulmonary hypertension. Apply now to join an organization that is changing the history of an illness.

ESSENTIAL DUTIES AND RESPONSIBILITIES

FUNDRAISING

  • Identify, cultivate, solicit, and close new corporate, foundation, and individual gifts
  • Recruit in-kind donations of products and services appropriate for the Association’s fundraising campaigns to reduce expenses
  • Launch and strengthen partnerships with local communities and businesses to grow third-party fundraising program and vendor discounts
  • Secure media partnerships, including television, radio, print, and online partnerships
  • Developing relationships with volunteers, sponsors & key corporate & community leaders
  • Work closely with the Executive Director and Director of Development to achieve the Chapter’s annual revenue goals

EVENT PLANNING AND PRODUCTION

  • Negotiate and manage vendor contracts and book event space, arrange food and beverage, order supplies and audio/visual equipment, make travel arrangements, order event signs and ensure appropriate décor to meet the quality and cost efficiency expectations of the Association
  • Conduct research, make site visits, and find resources to help staff and volunteers make decisions about event possibilities
  • Propose new ideas to improve the event planning and implementation process
  • Serve as liaison with vendors on event-related matters
  • Assist with managing on-site production and clean-up for events as necessary
  • Keep track of event finances including check requests, invoicing, and reporting
  • Prepare and modify event contracts as requested
  • Work with volunteers, donors, and committee members to achieve mutual goals related to the mission of the organization

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

  • Bachelor’s degree preferred; significant work experience can substitute for a degree
  • 2-3 years’ experience coordinating special events, preferably fundraising events
  • Team player with ability to manage 12+ events annually
  • Excellent customer service skills; volunteer management experience preferred
  • Experience planning and coordinating fundraising events preferred
  • Organization, communication, negotiation, and interpersonal skills are a must
  • Ability to communicate professionally and effectively (written and verbally) with valuable volunteers, donors and staff
  • Knowledge of the principles and practices of meeting management
  • Ability to manage multiple projects and work assignments from a variety of staff and volunteers
  • Must be able to anticipate project needs, discern work priorities, and meet deadlines with minimal supervision
  • Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, and Access; knowledge of mail merges, email outreach and web searches
  • Comfortable soliciting and securing donations, sponsorships, and in-kind commitments
  • Strong professional ethics and results oriented, goal driven personality

WORKING CONDITIONS

  • Travel to meetings and events as necessary throughout Texas region. 1-2 out of state trips may be required
  • Work nights and weekends as necessary to attend and oversee meetings and events
  • Must have access to reliable transportation and ability to travel to meetings or events at different locations within the state of Texas
  • Use of computer required
  • Sitting, bending, reaching, and walking
  • Some heavy lifting (50lbs) may be required

TO APPLY

Please send a cover letter, résumé and salary expectations to Lauren Lefkowitz, Vice President, Human Resources & Training at HR@PHAssociation.org; include Development Manager in the subject line. We look forward to hearing from you, but no phone calls please.

DISCLAIMER

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. The Pulmonary Hypertension Association is an equal opportunity employer. For more about the PHA see: http://www.phassociation.org/


The Pulmonary Hypertension Association is an equal-opportunity employer.

Questions or concerns? Please contact HR@PHAssociation.org.

Updated 7/6/2015

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NORD

The National Organization for Rare Disorders (NORD) awarded PHA the Abbey S. Meyers Leadership Award in 2012 for outstanding service to PHA members in advocacy, education and other key areas.